Orange County Chapter of ARMA

Records Specialist - Law Firm in Irvine, CA

DTI is seeking candidates for the position of Records Specialist - Law Firm in Irvine, CA.
Responsibilities and Essential Functions:
Responsible for the day-to-day operations of the Records Room.
Participate with other records and information staff in overseeing effective maintenance of records management systems including LegalKey, iManage, Interwoven file creation, RFID file tagging and programming, file retrieval, and re-shelving.

Database Management and Maintenance to ensure records are accurately documented and stored.
Assure adherence to corporate policies and strategies using the current records management systems.
Ensures compliance with business protocol, regulatory and best records management practices requirements.
Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records.
Scan and filename incoming USPS Mail to the Document Management System along with an email to the responsible attorney and legal secretary
Generate record management reports.
Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
Perform photocopying, faxing and other duties as assigned.

Required Characteristics and Credentials:
Possess a minimum of 2 years of experience in a professional office environment working in a file or records clerk capacity.
Excellent communication (verbal and written) and organizational skills.
Detail oriented and exceptionally attentive to accuracy.
Ability to learn skills quickly.
Ability to manage multiple tasks.
Customer service and enthusiasm.
High School Diploma or equivalent.