Orange County Chapter of ARMA

Apply now for an exciting opportunity in records management at the University of California Office of the President (UCOP), based in Oakland.

The Records Analyst 3 serves as the team lead in the small UCOP Records Management group, and reports to the Records Manager. Key responsibilities include maintaining the UCOP permanent and historic archive, assisting departments with determining and implementing appropriate records management practices, and providing various records management services for UCOP departments. The Records Analyst also provides records management support for the ten-campus UC system, helping to design and implement universitywide records managements projects. The Records Analyst is expected to use professional expertise to analyze and resolve complex records management issues in accordance with University of California policies and procedures. 

The University of California offers competitive salaries and excellent benefits. 


To learn more and apply: https://jobs.ucop.edu/applicants/Central?quickFind=60121

Search requisition # 20170014

Sr. Records Analyst-click here to apply

We are master planners, community builders, real estate investors, and asset managers committed to a

comprehensive master plan for The Irvine Ranch® drafted in the early 1960s. We plan and bring to life

balanced, sustainable communities with a full range of housing, job and retail centers, schools, recreation,

trails, parks, greenbelts and permanently preserved open spaces. Our vision — like our history on this

precious land — is long-term. We invest our talent, energy and resources in the highest quality planning,

design, and construction that will last for generations, and assure an unparalleled quality of life for those

who live and work here.

Position Summary

Key member of the Records and Information Management (RIM) team supporting Records

Managements on-going operations and assisting in the designing and implementing of Records

Management initiatives across all divisions of the company.

Position reports to the Manager, Records Management and collaborates with Information Technology,

Legal Affairs, Internal Audit, Risk Management and other groups as needed.

Job Duties - Essential Functions

 Work to ensure successful completion of projects and to achieve established goals and


 Work with RIM team and IT to analyze, recommend and implement strategies to apply

records management policy to electronic systems and databases

 Prepare and conduct presentations to train and assist records coordinators and employees

in the principles of records management

 Assist with the management of inactive records including indexing/storage/retrieval


 Lead RIM with the disposition of records that have met retention periods according to

records retention schedule

 Apply legal & audit holds to company records

 Prepare status reports on current projects

 Support RIM team with daily operations

Minimum Qualifications - Education & Experience

 Bachelor’s degree required

 Minimum of five years of records and information management experience that includes

full life-cycle records management

 Experience applying records management principles to hard copy and electronic records

 Experience implementing and maintaining records retention schedules

 Ability to provide a high level of service and interface with all levels of management,

clients, co-workers and other team members

 Interfaces with internal management and legal affairs staff

 Familiarity with Accutrac or other records management software

 Strong verbal and written communication skills

 Ability to routinely work with, lift and move file boxes weighing up to 40 pounds

 Skilled with using MS Office Suite and Google applications

 Experience with records management software applications

 Experience with off-site records storage vendors

 Experience training users and records staff on RIM principles

 Experience with ECM systems or other unstructured electronic records databases

 Project management experience